Performing Arts Program Officer
Performing Arts Program Officer
The Performing Arts Program Officer at Japan Society is primarily responsible for various aspects of Performing Arts (PA) program’s promotion and outreach in order to maximize impact of PA’s events; assisting the Artistic Director in preparing English-language marketing and fundraising materials; and coordinating and implementing educational/ancillary activities as well as special events. The Program Officer is also responsible for assisting the Artistic Director in organizing tours and working with co-presenters.Other duties include general administrative duties including management of interns and volunteer ushers, and handling public and professional inquiries.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
1. PROGRAM PLANNING • Assist Artistic Director (AD) in actualizing all scheduled productions for Performing Arts (PA); • Prepare contracts for performers, tour venues, speakers, translators, and outside consultants; • Plan educational and outreach events in coordination with Education and other JS departments.
2. PUBLIC RELATIONS, MARKETING & COMMUNICATION: • Promote events to special interest groups, universities, schools, performing arts venues and other organizations. • Draft materials for internal communications, fundraising, tour organizing, promotion and outreach; • Obtain marketing materials such as photos, moving images, press quotes, and usage permissions for PA program’s promotional materials including season brochures, JS institutional calendars, flyers, playbills, posters, advertisements, JS website, e-blast, social-network media, videos, etc.; • Work with Communications and Digital Media departments to prepare promotional print and digital marketing materials; • Coordinate with JS departments regarding ticket sales, box office, online sales, subscription, telephone message, and cross-promotion with other organizations; • Maintain records of ticket sales and collate performance statistics for internal use; • Strategize and implement audience survey as needed, calculate audience survey results, and provide results to outside funders as needed.
3. GRANT-WRITING and FUNDRAISING: • Work with Department of Foundation and Government Relations to identify grant programs and prepare funding proposals and reports for foundations and government funders. • Prepare proposals and letters for potential individual/corporate sponsors.
4. TOUR ORGANIZING: • Identify possible tour venues, and develop promotional materials relevant to organize tours; • Communicate with tour venues to organize and finalize logistics;
5. PERFORMANCE PRODUCTION: • Generate invitation lists, mail invitations, coordinate RSVPs, organize comp seating, and coordinate with Box Office. • Coordinate and oversee Front of House activities on the day of PA events, such as managing temp staff, managing volunteer ushers, and communicating with box office regarding ticketing and waiting list; • Identify lecturers for pre-performance lectures, and prepare contracts for lecturers; • Book interpreters as necessary for post-performance discussions and play reading series.
6. MULTIMEDIA PRESENTATIONS: • Work with video producer to create preview videos, and special event interview videos; • Create slideshow/video and/or PowerPoint for special presentations.
7. PROGRAM-WIDE COORDINATION: • Monitor budget and process invoices; • Respond to general inquiries regarding PA program; • Serve as a PA contact for Raiser’s Edge/Patron Edge database issues. • Recruit, train, and supervise interns.
REQUIREMENTS: • BA/s required, Masters degree preferred; • 2-3 years experience in arts administration or American non-profit cultural institutions (performing arts field preferred). Experience in marketing and/or grant writing are a plus; • Strong writing and editing skills in English. Bilingual ability in English and Japanese is a big plus. • Must be a creative self-starter; • Ability to work on multiple projects at the same time in fast-paced environment; • Flexible schedule and ability to work evenings and weekends as needed; • Excellent communication skills and interpersonal skills with ability to use tack and diplomacy; • Excellent organizational and research skills; • Familiarity with programs and trends in New York City’s performing arts sector is a plus; • Familiarity with and interest in Japanese performing arts are a plus; • Computer literacy (Word, Excel, PowerPoint, Outlook, Raisers Edge); • Familiarity with social networking / social media (Facebook, Twitter, Instagram, etc.). To Apply: Email your resume and cover letter to the Director of Human Resources at firstname.lastname@example.org.
Japan Society, celebrating its 110th anniversary in 2017, is an internationally-recognized, multidisciplinary hub for global leaders, artists, scholars, educators, and English and Japanese-speaking audiences seeking information on Japan, opportunities to experience Japanese art and culture, and to foster dialogue on issues important to the U.S., Japan and East Asia. Japan Society sponsors more than 100 events annually through its art gallery, performing arts program, film festival, speakers’ series, business and policy presentations, family and children’s programs, and Japanese language school. Japan Society is a nonprofit, nonpolitical organization located in a landmark building near the United Nations. For more information, visit our website http://www.japansociety.org. Japan Society is an Equal Opportunity Employer, and welcomes a diverse workforce.